Paper Submission

Instructions for Paper Submission

General Requirements for Authors
Papers must be submitted in final, publishable form before the submission deadline listed in the important dates. The submitted paper should be blind (none of the authors affiliations or names should be included or disclosed in the submitted paper). The contents of submitted papers must not have been previously published (or accepted for publication) in substantially similar form. Furthermore, the contents of submitted papers must not significantly overlap with the content of any paper currently under review or that will be submitted during the VCIP 2021 review period to any of the following: another conference, a workshop, or a journal. The VCIP 2021 Committee retains the right to exclude any papers in violation of these requirements.

Accepted papers MUST be presented at the conference by one of the authors, or, if none of the authors are able to attend, by a qualified surrogate. The paper MUST be registered before the deadline given for author registration. Failure to register before the deadline will result in automatic withdrawal of your paper from the conference proceedings and program.
Final Camera-Ready Paper Submission

Formatting the Paper: Submitted papers for regular or special sessions may be up to 4 pages, including results, figures and references, with one optional 5th page containing only references. Demo papers must be one page in length with a description of proposed working systems. Please ensure your paper is BLIND (none of the authors affiliations or names should be included or disclosed in the submitted paper). Prepare your submission using the IEEE manuscript templates provided below. Please use the Microsoft Word A4 template or the LaTeX template in conference A4 mode (Start with the conference template file bare_conf.tex and configure the output document with the line \documentclass[conference,a4paper]{IEEEtran} ).

• Windows users can download either Microsoft Word or Latex templates from the IEEE Manuscript Templates for Conference Proceedings page.
• Unix users can download the LaTeX template from the IEEE Manuscript Template LaTeX Archive. Please note the LaTeX Bibliography Files may also be required.

Final Camera-Ready Paper Submission
Camera-ready paper validation using IEEE PDF eXpress Plus and upload to CMT will be enabled soon. In the mean time, please prepare your final camera-ready paper following these instructions:
• Undo steps that were taken to anonymise your paper for the blind review process. Please ensure the author names and affiliations have been added to your paper, acknowledgements and citations are reinstated, and redactions removed.
• Improve your paper by addressing the reviewer's comments, at your discretion.
• Ensure your paper has a maximum length of 4 pages, with one optional 5th page containing only references, for full papers and 1 page for demo short paper, following the style in the Author Kit. Do not include page numbers in your camera-ready paper.
• Please note that you should not make substantive text changes to the body of the original reviewed paper, except for changes that address specific reviewers' comments and improve the paper.

For instructions regarding camera-ready paper validation using IEEE PDF eXpress Plus, IEEE Electronic Copyright and final upload to CMT please check here.

Online Submission:
File Format. All submissions must be made electronically as a PDF file. The submitted PDF file must adhere to the following constraints: Adobe document protection or document security must be disabled, the document must be in first-page-first order, and all fonts must be embedded in the PDF file.
File Size Limit. Authors will be permitted to submit a document file up to 5 MB (megabytes) in size. To request an exception, contact the Program Chairs.
Submission Website.

Online Review Process: Your submitted paper will be visually inspected by a member of the technical program committee to assure that the document is readable and meets all formatting requirements. If errors are detected in your submitted file, you will be contacted to resolve the issue. If your paper passes inspection, it will be entered into the review process. At least two members of the technical program committee will review each submitted paper and rate it according to quality, relevance, and correctness. The conference technical committee will use these reviews to determine which papers will be accepted for presentation in the conference.

Notification of Acceptance: Authors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author notification date. The notification email will include comments from the reviewers. The short amount of time between paper acceptance decisions and the beginning of the publication process does not allow for a two-way discourse between the authors and the reviewers of a paper.
• Submission of Papers for Regular, Demo and Special Sessions: 13 June 2021 June 27, 2021
• Paper Acceptance Notification (extended): 30 August 2021
• Submission of Camera-Ready Papers and Registration: 30 October 2021

Templates for Authors: