Presentation Preparation Instructions for Authors

VCIP 2021 will take place in a single track consisting of oral and poster sessions. Please check the program to find out the track and type of your presentation.

As a reminder, papers without a live poster or oral presentation will be considered as no-shows in accordance with the non-presented paper policy. We hope to make VCIP 2021 a success together, and look forward to your engaged participation, whether it is on-site or online.

On-site and online presentations will be streamed using zoom. Please make sure that you have the latest client installed on your computer. For online presentation please check your connection and setup. You are requrired to connect to the speaker ready room at the following times prior to your session:

  • Early morning session: 08:00 - 08:30
  • Late morning session: 10:00 - 10:30
  • Early afternoon session: 12:30 - 13:00
  • Late afternoon sessions: 15:00 - 15:30

Access to speaker ready room: Connect to the conference using the regular zoom link. At the botton of the zoom window you will find the icon for breakout rooms. Go to breakout room "Speaker ready room".

Instructions for Authors Presenting at Oral Session

Oral sessions will be run at the main conference stage of the conference hotel and will be streamed using Zoom. If you participate on-site, you will present your paper at the main stage. If you participate remotely, you will connect through Zoom and your presentation will be projected on the big screen of the main stage.

Each presentation has a 15 minute time slot followed by a short question and answer session. For this you have to prepare slides and upload them as a PDF, PPT or PPTX file to the website as communicated to you by e-mail. Please do not include any audio in your presentation, as audio transmission is not possible using the screen share feature of zoom. If you include videos, please keep in mind that the online transmission might only offer slow refresh rates resulting in a stuttering video.

Oral presentations are streamed online and to an on-site screen. If you participate virtually, you are required to share your presentation using a screen share. If you have problems with the screen share, your uploaded slides will serve as a backup. For on-site presenters, a computer with your uploaded slides will be provided. Please be informed that you need to attend the entire session you are assigned to.

In order for the organizing committee to verify your slides and prepare the sessions, there is considerable urgency in preparing and uploading your slides. Accordingly, we ask you that you please finalize your slides no later than December 3, 2021 (AoE). This is a HARD DEADLINE. Slides will not be accepted after this date.

Instructions for Authors Presenting at Poster Session

Each poster session starts with a 1 minute long teaser presentation for each poster. These teaser presentations are projected to an on-site screen and also streamed to virtual participants. For this you have to prepare a single slide in 16:9 aspect ratio and upload it as a PDF to the website as communicated to you by e-mail. Your teaser presentation should focus on the main aspects of your work, an introduction of yourself or your group is not necessary. Please ensure that your presentation does not exceed one minute and that the slide is readable from a distance. Your slide may not contain links, videos or any other interactive content.

In order for the organizing committee to verify your slide and prepare the sessions, there is considerable urgency in preparing and uploading your slide. Accordingly, we ask you that you please finalize your slide no later than December 1, 2021 (AoE) This is a HARD DEADLINE. Slides will not be accepted after this date.

After the teaser presentations, a breakout room will be opened for each poster where you can share your screen to present your poster. Since posters are meant to be interactive and visitors will want to see many posters during the session, your presentations should not exceed 3 minutes. We suggest that you prepare some slides or a traditional poster for this, but other presentations styles that fit the screen share formats are also possible.

On-site participants are required to bring their own laptop computer and headset to attend the poster sessions. Therefore, if you present in a poster session on-site, please prepare in the same way as you would do for an online presentation.